Cases2301267/2024

Claimant v Surrey & Borders NHS Foundation Trust

18 December 2025Before Employment Judge TuejeLondon Southremote video

Outcome

Claimant fails

Individual claims

Constructive Dismissalfailed

The tribunal found the claimant was dismissed, not constructively dismissed. The claim was brought under s.95(1)(c) ERA 1996 but the tribunal found the respondent showed the reason for dismissal was conduct (gross misconduct relating to falsifying expense claims). The dismissal was found to be fair under the Burchell test — the employer had genuine belief on reasonable grounds after reasonable investigation, followed fair procedure, and dismissal was within the band of reasonable responses.

Failure to Make Reasonable Adjustments(disability)failed

The tribunal found the claimant was disabled by reason of anxiety and depression. However, the alleged PCPs (provisions in the Disciplinary Policy) either did not put the claimant at a substantial disadvantage (paragraphs 2.5 and 14.3.1), or where they did (paragraph 13.5 regarding pre-disciplinary counselling), it would not have been reasonable to adjust them given the seriousness of the allegations. The tribunal also found that not suspending the claimant during the investigation was a reasonable decision based on HR and occupational health advice.

Breach of Contractfailed

The claimant alleged breaches of various policies and procedures. The tribunal found that none of the policies relied upon were incorporated into the claimant's contract of employment. The Disciplinary Policy expressly stated it was non-contractual, and other policies were silent but not incorporated by the contract. Therefore, even where policies were not followed (e.g. interview panel composition, expenses authorisation checks), these did not amount to breaches of contract.

Facts

The claimant, an IT Support Engineer employed by an NHS Trust since 2016, was dismissed for gross misconduct in August 2023. The respondent alleged he falsely claimed travel expenses for journeys he did not make, based on data from the Absolute software system showing his work laptop was connected to his home WiFi when he claimed to be working at Trust sites. The claimant disputed this, providing Google Maps data to support his position. The dismissal followed an investigation and disciplinary hearing. The claimant had a history of mental health issues (anxiety and depression) and had raised a grievance in 2021 regarding unpaid overtime, which he believed led managers to bear a grudge against him.

Decision

The tribunal dismissed all claims. The unfair dismissal claim failed because the respondent showed the reason for dismissal was conduct (gross misconduct), had genuine belief on reasonable grounds after a reasonable investigation, followed a fair procedure, and dismissal was within the band of reasonable responses. The failure to make reasonable adjustments claim failed because, although the claimant was disabled, the policies relied upon either did not put him at a substantial disadvantage or it would not have been reasonable to adjust them. The breach of contract claim failed because the policies and procedures relied upon were not incorporated into the claimant's contract of employment.

Practical note

Non-contractual policies and procedures cannot found a breach of contract claim even if not followed; employers can rely on system-generated data in misconduct cases where it is more reliable than employee-provided evidence; pre-disciplinary counselling provisions in policies designed for low-level conduct issues need not be extended to gross misconduct cases as a reasonable adjustment.

Legal authorities cited

BHS v Burchell [1978]

Statutes

Extension of Jurisdiction Order 1994 Art 3ERA 1996 s.95(1)(c)Extension of Jurisdiction Order 1994 Art 7ERA 1996 s.98Equality Act 2010 s.6Equality Act 2010 s.20Equality Act 2010 s.21Equality Act 2010 s.123

Case details

Case number
2301267/2024
Decision date
18 December 2025
Hearing type
full merits
Hearing days
5
Classification
contested

Respondent

Sector
healthcare
Represented
Yes
Rep type
barrister

Employment details

Role
IT Technical Support Engineer
Service
8 years

Claimant representation

Represented
Yes
Rep type
lay rep